Recommendations & Requirements

  • Operations

    Execute school cleaning and disinfection protocols according to the CDC School Decision Tree.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Not applicable
    • Phase 5:
      Not applicable
  • Operations

    Custodial staff are recommended to wear surgical masks when performing cleaning duties.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Not applicable
    • Phase 5:
      Not applicable
  • Operations

    ISDs and schools should create a contingency plan to coordinate the use of school buildings for essential actions including elections, food distribution, and child care, particularly for essential workers.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Not applicable
    • Phase 5:
      Not applicable
  • Operations

    Continue to monitor device usage and compliance with online learning programs.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Not applicable
    • Phase 5:
      Not applicable
  • Operations

    Provide support programs to ensure that students and families can access online teaching and troubleshoot problems with access.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Not applicable
    • Phase 5:
      Not applicable
  • Operations

    Ensure that students can submit assignments and be evaluated accordingly.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Not applicable
    • Phase 5:
      Not applicable
  • Operations

    Schedule ongoing staff training on platforms and tools.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Not applicable
    • Phase 5:
      Not applicable
  • Operations

    Review and update (as needed) relevant technology policies including data privacy policies, acceptable use policies, and policies related to accidental damage, theft, and loss of technology.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Not applicable
    • Phase 5:
      Not applicable
  • Operations

    Ensure every student has access to the appropriate technology and connectivity needed to continue learning.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Not applicable
    • Phase 5:
      Not applicable
  • Operations

    Where possible, consider implementing live streaming of classrooms for students who are medically vulnerable.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Not applicable
    • Phase 5:
      Recommended
  • Operations

    Based on instructional programming, provide instructional resources and materials to staff and students as feasible.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Not applicable
    • Phase 5:
      Not applicable
  • Operations

    Work with MDE to understand flexibility with hiring and develop a plan to govern hiring in a remote environment.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Not applicable
    • Phase 5:
      Not applicable
  • Operations

    Ensure a plan for nutrition services and student meals is in place, and provide a list of alternative meal options to families.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Not applicable
    • Phase 5:
      Not applicable
  • Operations

    Solidify food service processes, device distribution, delivery sites, and communication plans as necessary.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Not applicable
    • Phase 5:
      Not applicable
  • Operations

    Define logistical expectations, including attendance expectations and time on schooling by grade level for students and teachers.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Not applicable
    • Phase 5:
      Not applicable
  • Operations

    Support schools in assessing student arrival protocols. This should include how students arrive at and depart from school (e.g., school bus, dropped off via car, drive themselves, walk, public transportation).

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations

    Support schools in conducting staff and student outreach to understand who is coming back.

    • For staff, this should include a breakdown of the staff – administrators, educators, support staff with a teaching license, support staff without a teaching license, full-time nurses, part-time nurses, school counselors, etc.
    • Develop a staffing plan to account for teachers and staff who are not returning or are at risk (i.e., those who are 65 years or have an underlying medical condition and decide not to return).
    • For students, this should include those with preexisting conditions who may need a remote learning environment.
    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations

    Work with relevant local bargaining units to assess how job responsibilities may shift in light of COVID-19 and how new or additional responsibilities will be accounted for.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations

    Recruit, interview and hire new staff.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations

    Consider redeploying underutilized staff to serve core needs.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations

    Where possible, and in partnership with local bargaining units, identify and modify staff positions, that would enable high-risk staff to provide remote services.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations

    Communicate any student enrollment or attendance policy changes with school leaders, and families.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations

    Provide guidance to school leaders for recruiting, interviewing, and hiring staff remotely.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations

    Seek and provide guidance on use of CARES Act funding for key purchases (e.g., cleaning supplies).

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations

    Coordinate services with related service providers, in the school and community, to identify and address new student and adult needs.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
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