Recommendations & Requirements

  • Operations

    Inventory how many substitute teachers are available.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations

    Build and send back to school communications to all relevant stakeholders (i.e., parents or guardians, school staff) and include updates across all workflows.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations

    Verify that student and staff handbooks and planners are printed and ready for distribution. Create a master list of any changes to distribute at the first staff meeting.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations

    Engage school leaders in a budgeting exercise to help them plan for changing enrollment patterns, new staffing needs, and resource constraints or additional dollars.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations

    Work with school leaders to orient new school staff to any operational changes.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations

    Create master teaching schedules, student and faculty arrival/dismissal schedules, bus schedules, lunch schedules for staff and students, and bell schedules with safety protocols in mind.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations

    Collaborate with food service staff to ensure any necessary food handling changes are implemented based on local public health guidance.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations
    Facilities

    Audit necessary materials and supply chain for cleaning and disinfection supplies.

    Note: In phases 4 and 5, this is strongly recommended before school reopens.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Operations
    Facilities

    Coordinate with Local Emergency Management Programs (LEMP) for support with procurement of cleaning and disinfection supplies.

    • Advocate for ISDs to coordinate with LEMPs.

    Note: In phases 4 and 5, this is strongly recommended before school reopens.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Operations
    Facilities

    Audit any additional facilities that the district may have access to that could be used for learning.

    Note: In phases 4 and 5, this is strongly recommended before school reopens.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Operations
    Facilities

    Provide school-level guidance for cleaning and disinfecting all core assets including buildings and playgrounds. Frequently touched surfaces should be cleaned several times a day.

    Note: In phases 4 and 5, this is strongly recommended before school reopens.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Operations
    Facilities

    Alert school-based custodial and infection control staff of any changes in recommended cleaning guidelines issued by OSHA and/or CDC. It is expected that this guidance will be updated in real-time based on the status of community spread across local geographies.

    Note: In phases 4 and 5, this is strongly recommended before school reopens.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Operations
    Facilities

    Encourage schools to convene custodial and facilities staff to review and make actionable district guidance regarding cleaning and disinfection.

    Note: In phases 4 and 5, this is strongly recommended before school reopens.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Operations
    Facilities

    Encourage schools to provide advanced training for custodial staff.

    Note: In phases 4 and 5, this is strongly recommended before school reopens.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Operations
    Facilities

    Custodial staff should continue deep cleaning over the summer.

    Note: In phases 4 and 5, this is strongly recommended before school reopens.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Operations
    Facilities

    Audit all school buildings with a focus on:

    • How many classrooms are available;
    • The size of each classroom;
    • Additional spaces that are available (e.g., gym, lunchroom, auditorium); and
    • The ventilation in each classroom."

    Note: In phases 4 and 5, this is strongly recommended before school reopens.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Operations
    Facilities

    Audit school security protocols to decide if any process changes need to be implemented.

    • School security staff should follow CDC protocols if interacting with the general public.

    Note: In phases 4 and 5, this is strongly recommended before school reopens.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Operations
    Facilities

    Maintain facilities for in-person school operations.

    • Check HVAC systems at each building to ensure that they are running efficiently.
    • Air filters should be changed regularly.
    • Custodial staff should distribute wastebaskets, tissues, and CDC-approved soap to every office and classroom so that these materials can be used upon entry and exit into any discrete location and during travel between sites.
    • Signage about frequent handwashing, cough etiquette, and nose blowing should be widely posted, disseminated, and encouraged through various methods of communication.
    • Custodial staff should follow guidance from the CDC about the use of facial coverings and special respirators at use when performing cleaning duties."

    Note: In phases 4 and 5, this is strongly recommended before school reopens.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Operations
    Facilities

    School leaders should conduct and document a facility walk-through with the custodial services team to ensure that the classrooms, common spaces, and the exterior are ready for staff and students.

    Note: In phases 4 and 5, this is strongly recommended before school reopens.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Operations
    Facilities

    Procure level-1 facial coverings, including those with a transparent front, for preK-5 teachers, low-income students, and students with special needs.

    Note: In phases 4 and 5, this is strongly recommended before school reopens.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Operations
    Facilities

    Procure level-1 surgical masks for cleaning and janitorial staff.

    Note: In phases 4 and 5, this is strongly recommended before school reopens.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Operations
    Facilities

    Activate school cleaning and disinfection protocols according to the CDC School Decision Tree. Custodial staff should wear surgical masks when performing cleaning duties.

    Note: In phase 4, this is strongly recommended if schools are instructed to close in-person.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Not applicable
  • Operations
    Facilities

    Maintain facilities for resumption of school operations.

    Note: In phase 4, this is strongly recommended if schools are instructed to close in-person.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Not applicable
  • Operations
    Technology

    Survey families to collect information about the numbers, types, and condition of devices used in their homes to support remote learning.

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations
    Technology

    Designate a single point of contact in each school to plan and communicate with district technology teams.

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended