Recommendations & Requirements

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  • Operations
    Technology

    Develop a district technology plan that includes guidance for schools. If possible, include training and support for educators to adapt remote learning for the classroom.

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations
    Technology

    Identify a device and/or general technology support lead for each school. Consider elevating that position to a more formal role and providing additional support potentially with parent volunteers.

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations
    Technology

    Assign technology process leaders to key efforts and publish their contact information on the district intranet and/or internet.

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations
    Technology

    Where practical given demands on parents or guardians, consider identifying family technology liaisons to support communication regarding the use of technology and serve as a “help desk.”

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations
    Technology

    Develop district-wide procedures for return and inventory of district-owned devices as part of a return to school technology plan. The procedures should include:

    • Safely bagging devices collected at schools;
    • Sanitizing the devices prior to a repair or replacement evaluation;
    • Ordering accessories that may be needed over the summer; and
    • Conducting prepared maintenance routines to remove malware and fix standard
    • issues including screen, keyboard, or battery
    • replacement.
    • Assessing technology needs from loaner devices during Spring 2020 (Phases 1-3: Not Applicable, Phase 4: Not Applicable, Phase 5: Recommended)

    Note: In Phase 4, all but one of these items are strongly recommended before schools reopen.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations
    Technology

    Identify an asset tracking tool.

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations
    Technology

    Identify a vendor to assist with processing, returning, and maintaining devices, if needed.

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations
    Technology

    Develop on-site triage of staff and student devices to minimize the time that staff may be without a device.

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations
    Technology

    Prepare the Infrastructure Evaluation process. Every WiFi access point and wired network device should be tested.

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations
    Technology

    Develop a technology support plan for families.

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations
    Technology

    Deploy digital learning devices and move to virtual learning.

    Note: This is strongly recommended in Phase 4 if schools are instructed to close in-person.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Not applicable
  • Operations
    Technology

    Communicate consistent procedures for return and inventory of school owned devices as part of a return to school technology plan. The procedures should include:

    • Safely bagging devices collected at schools;
    • Transporting them to a central location;
    • Sanitizing the devices prior to a repair or replacement evaluation; and
    • Conducting prepared maintenance routines to remove malware and fix standard issues including screen, keyboard, or battery replacement."

    Note: In Phase 4, this is strongly recommended if schools are instructed to close in-person.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Not applicable
  • Operations
    Technology

    Ensure that school and community access points and wired network devices are functional.

    Note: In Phase 4, this is strongly recommended if schools are instructed to close in-person.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Not applicable
  • Operations
    Technology

    Organize and centralize online resources that were created, published, or distributed by teachers and others during the closure period.

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Not applicable
  • Operations
    Technology

    Compile technology-facing lessons learned for inclusion in the district’s updated remote learning plan.

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Not applicable
  • Operations
    Technology

    Review issue tracking and inventory results frequently as a way of understanding the quality and progress of technology processes in your district.

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Not applicable
  • Operations
    Technology

    Continue infrastructure evaluations until all issues are resolved.

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Not applicable
  • Operations
    Technology

    Identify chronic technology issues that arose during the school closure period and use them to begin the development of a long-term technology maintenance plan.

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Not applicable
  • Operations
    Transportation

    Inventory buses, contractors, including any vehicles used for transporting students to/from school or to other school events, and students riding buses. Address questions, such as:

    • How many buses are or could be made available in the district?
    • How much variation is there in the size and maximum capacity of buses in the district?
    • How have the buses been currently or historically used (i.e., transportation to/from school, transportation for multiple schools, athletic events, food service delivery)?
    • How many drivers will be returning? How many are in the training pipeline? What is the plan to address any shortage of drivers?

    Note: This is strongly recommended in phases 4 and 5 before schools reopen.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Operations
    Transportation

    Assess whether any bus contractors have been impacted by COVID-19 (i.e., closed or opt-out from current routes).

    Note: This is strongly recommended in phases 4 and 5 before schools reopen.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Operations
    Transportation

    Inventory bus drivers to understand the extent of high-risk populations.

    Note: This is strongly recommended in phases 4 and 5 before schools reopen.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Operations
    Transportation

    Finalize bus procedures for bus drivers and students that are informed by public health protocols.

    Note: This is strongly recommended in phases 4 and 5 before schools reopen.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Operations
    Transportation

    Encourage close collaboration between transportation and IEP teams to monitor changes to students’ IEPs and implement accordingly.

    Note: This is strongly recommended in phases 4 and 5 before schools reopen.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Operations
    Transportation

    Utilize buses to provide food service and delivery of instructional materials where possible.

    Note: This is strongly recommended in phase 4 if schools are instructed to close in-person.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Not applicable
  • Operations
    Budget, Food Service, Enrollment, and Staffing

    Phase 4: Assess need for new or additional positions with a specific focus on student and staff wellness, technology support, and other COVID-19 related needs.

    Phase 5: Assess need for new or additional positions with a specific focus on student and staff wellness, technology support.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
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