Recommendations & Requirements

  • Instruction
    Remote Instruction / Instruction (Before Schools Reopen)

    Develop a continuation of services plan for students needing occupational, physical, and/or speech and language therapy, including evaluations by school psychologists and social workers.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations

    Provide guidance to school leaders for recruiting, interviewing, and hiring staff remotely.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations

    Seek and provide guidance on use of CARES Act funding for key purchases (e.g., cleaning supplies).

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Instruction
    Instruction (When Schools Reopen)

    Ensure that every student:

    • Has access to standards-aligned, grade-level instruction, including strategies to accelerate student learning;
    • Is assessed to determine student readiness to engage in grade-level content;
    • Is offered scaffolds and supports to meet their diverse academic and social-emotional needs"
    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations

    Coordinate services with related service providers, in the school and community, to identify and address new student and adult needs.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Instruction
    Instruction (When Schools Reopen)

    Review student data to identify overall trends and gaps in student learning to design systemic supports and interventions.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations

    Inventory how many substitute teachers are available.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Instruction
    Instruction (When Schools Reopen)

    Conduct a review of each students’ IEP in partnership with teachers and parents to reflect each student’s evolving needs based on time away from associated services including OT, PT, and Speech while school buildings were closed.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Instruction
    Instruction (When Schools Reopen)

    Procure any additional standards-aligned tools or materials to support differentiation, intervention, and remote learning, based on students’ needs.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations

    Build and send back to school communications to all relevant stakeholders (i.e., parents or guardians, school staff) and include updates across all workflows.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Instruction
    Instruction (When Schools Reopen)

    Set expectations for schools and teachers to integrate high quality digital tools and resources that are appropriate and sustainable at each grade level, to increase teachers’ and students’ familiarity with online learning in case of a return to remote instruction.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations

    Verify that student and staff handbooks and planners are printed and ready for distribution. Create a master list of any changes to distribute at the first staff meeting.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations

    Engage school leaders in a budgeting exercise to help them plan for changing enrollment patterns, new staffing needs, and resource constraints or additional dollars.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Instruction
    Instruction (When Schools Reopen)

    Determine and activate structures outside of the regular school day, such as summer learning options, extended day, and after-school programming, to potentially be leveraged to support students in need of additional support.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Instruction
    Instruction (When Schools Reopen)

    Support schools to communicate regularly with families in their home language about their child’s progress and the targeted plans for students in need of additional support.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Instruction
    Instruction (When Schools Reopen)Monitoring

    If hybrid, activate plans to monitor and assess the following:

    • Connectivity and Access
      • Ensure that all students and families have adequate connectivity and the devices necessary to successfully engage in and complete schoolwork.
    • Attendance
      • Develop systems to monitor and track students’ online attendance on a daily basis.
    • Student Work:
      • Teachers will assess the quality of student work and provide feedback to students and families.
      • Students will self-assess the quality of work, reflect on teacher feedback, and learning progress."
    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Not applicable
  • Instruction
    Professional Learning

    Continue to provide professional learning and training through virtual modes for educators to:

    • Offer restorative supports for teachers and learning around equity and implicit bias, social-emotional learning, and culturally responsive education;
    • Share knowledge, continuously learn, and exchange ideas, successes and failures around remote learning;
    • Share information and data about students’ assessment results, progress, and completed assignments;
    • Learn how to use the school’s digital systems and tools appropriately and sustainably
    • Build capacity around high-quality remote learning.
      Utilize structures, such as professional learning communities, for educators to collaborate on prototypes for a week’s worth of instruction to establish consistency and an appropriate workload.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Not applicable
    • Phase 5:
      Not applicable
  • Instruction
    Professional Learning

    Provide adequate time for schools and educators to engage in:

    • Intentional curriculum planning and documentation to ensure stability of instruction, whether school buildings are open or closed;
    • Identify students who potentially need additional support;
    • Share knowledge and ideas around the use and effectiveness of digital tools and resources that support remote learning.
      Create a plan for professional learning and training, with goals to:
      "- Offer restorative supports for teachers and learning around equity and implicit bias, social-emotional learning, and culturally
      responsive education;"
    • Train school leaders and teachers thoroughly in the chosen digital systems and tools and their use;
    • Build school leaders’ and teachers’ capacity to design and develop blended and remote learning experiences that are equitable and engaging.
    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Instruction
    Professional Learning

    Provide adequate time for schools and educators to engage in:

    • Identify students who did not engage in remote learning and develop a plan to provide additional supports, if needed. Share data and concerns about each student’s growth and needs with students’ assigned teacher(s) for the 2020-2021 school year
    • Phases 1-3:
      Not applicable
    • Phase 4:
      Not applicable
    • Phase 5:
      Recommended
  • Safety Protocols
    Testing Protocols for Students and Staff and Responding to Positive Cases

    Students who develop a fever or become ill with COVID-19 symptoms at school should wear a mask and be transported by their parent or guardian, emergency contact, or ambulance if clinically unstable, for off-site testing.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Safety Protocols
    Testing Protocols for Students and Staff and Responding to Positive Cases

    Staff who develop a fever or become ill with COVID-19 symptoms at school should wear a mask and be transported for off-site testing.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Safety Protocols
    Testing Protocols for Students and Staff and Responding to Positive Cases

    Symptomatic students and staff sent home from school should be kept home until they have tested negative for COVID-19, or have been released from isolation according to CDC guidelines.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Safety Protocols
    Testing Protocols for Students and Staff and Responding to Positive Cases

    Phase 4: Families should be notified of the presence of any laboratory positive or clinically diagnosed cases of COVID-19 in the classroom and/or school to encourage closer observation for any symptoms at home.

    Phase 5: Parents and guardians should be notified of the presence of any laboratory positive or clinically diagnosed cases of COVID-19 in the classroom and/or school to encourage closer observation for any symptoms at home.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Safety Protocols
    Responding to Positive TestsTesting Protocols for Students and Staff and Responding to Positive Cases

    In the event of a lab or clinically diagnosed case of COVID-19, immediate efforts should be made to contact any close contacts (those who spent more than 15 minutes less than six feet in close proximity to the student or staff member) so that they can be quarantined for 14 days at home. Students and staff should be closely monitored for any symptoms of COVID-19. At this time, empiric testing of all students or staff members in the class is not recommended. Only those that develop symptoms require testing for COVID-19.

    • If the person was in the school building without a facial covering, or large areas of the school were exposed to the person, short term dismissals may be required to clean and disinfect the larger areas. This decision must be made in concert with the local public health department.
    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Operations

    Work with school leaders to orient new school staff to any operational changes.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended