Recommendations & Requirements

  • Operations
    Facilities

    Audit all school buildings with a focus on:

    • How many classrooms are available;
    • The size of each classroom;
    • Additional spaces that are available (e.g., gym, lunchroom, auditorium); and
    • The ventilation in each classroom."

    Note: In phases 4 and 5, this is strongly recommended before school reopens.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Operations
    Facilities

    Audit school security protocols to decide if any process changes need to be implemented.

    • School security staff should follow CDC protocols if interacting with the general public.

    Note: In phases 4 and 5, this is strongly recommended before school reopens.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Operations
    Facilities

    Maintain facilities for in-person school operations.

    • Check HVAC systems at each building to ensure that they are running efficiently.
    • Air filters should be changed regularly.
    • Custodial staff should distribute wastebaskets, tissues, and CDC-approved soap to every office and classroom so that these materials can be used upon entry and exit into any discrete location and during travel between sites.
    • Signage about frequent handwashing, cough etiquette, and nose blowing should be widely posted, disseminated, and encouraged through various methods of communication.
    • Custodial staff should follow guidance from the CDC about the use of facial coverings and special respirators at use when performing cleaning duties."

    Note: In phases 4 and 5, this is strongly recommended before school reopens.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Operations
    Facilities

    School leaders should conduct and document a facility walk-through with the custodial services team to ensure that the classrooms, common spaces, and the exterior are ready for staff and students.

    Note: In phases 4 and 5, this is strongly recommended before school reopens.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Operations
    Facilities

    Procure level-1 facial coverings, including those with a transparent front, for preK-5 teachers, low-income students, and students with special needs.

    Note: In phases 4 and 5, this is strongly recommended before school reopens.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Operations
    Facilities

    Procure level-1 surgical masks for cleaning and janitorial staff.

    Note: In phases 4 and 5, this is strongly recommended before school reopens.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Strongly recommended
  • Operations
    Facilities

    Activate school cleaning and disinfection protocols according to the CDC School Decision Tree. Custodial staff should wear surgical masks when performing cleaning duties.

    Note: In phase 4, this is strongly recommended if schools are instructed to close in-person.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Not applicable
  • Operations
    Facilities

    Maintain facilities for resumption of school operations.

    Note: In phase 4, this is strongly recommended if schools are instructed to close in-person.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Not applicable
  • Operations
    Technology

    Survey families to collect information about the numbers, types, and condition of devices used in their homes to support remote learning.

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations
    Technology

    Designate a single point of contact in each school to plan and communicate with district technology teams.

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations
    Technology

    Develop a district technology plan that includes guidance for schools. If possible, include training and support for educators to adapt remote learning for the classroom.

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations
    Technology

    Identify a device and/or general technology support lead for each school. Consider elevating that position to a more formal role and providing additional support potentially with parent volunteers.

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations
    Technology

    Assign technology process leaders to key efforts and publish their contact information on the district intranet and/or internet.

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations
    Technology

    Where practical given demands on parents or guardians, consider identifying family technology liaisons to support communication regarding the use of technology and serve as a “help desk.”

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations
    Technology

    Develop district-wide procedures for return and inventory of district-owned devices as part of a return to school technology plan. The procedures should include:

    • Safely bagging devices collected at schools;
    • Sanitizing the devices prior to a repair or replacement evaluation;
    • Ordering accessories that may be needed over the summer; and
    • Conducting prepared maintenance routines to remove malware and fix standard
    • issues including screen, keyboard, or battery
    • replacement.
    • Assessing technology needs from loaner devices during Spring 2020 (Phases 1-3: Not Applicable, Phase 4: Not Applicable, Phase 5: Recommended)

    Note: In Phase 4, all but one of these items are strongly recommended before schools reopen.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations
    Technology

    Identify an asset tracking tool.

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations
    Technology

    Identify a vendor to assist with processing, returning, and maintaining devices, if needed.

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations
    Technology

    Develop on-site triage of staff and student devices to minimize the time that staff may be without a device.

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations
    Technology

    Prepare the Infrastructure Evaluation process. Every WiFi access point and wired network device should be tested.

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations
    Technology

    Develop a technology support plan for families.

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Strongly recommended
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Recommended
  • Operations
    Technology

    Deploy digital learning devices and move to virtual learning.

    Note: This is strongly recommended in Phase 4 if schools are instructed to close in-person.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Not applicable
  • Operations
    Technology

    Communicate consistent procedures for return and inventory of school owned devices as part of a return to school technology plan. The procedures should include:

    • Safely bagging devices collected at schools;
    • Transporting them to a central location;
    • Sanitizing the devices prior to a repair or replacement evaluation; and
    • Conducting prepared maintenance routines to remove malware and fix standard issues including screen, keyboard, or battery replacement."

    Note: In Phase 4, this is strongly recommended if schools are instructed to close in-person.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Not applicable
  • Operations
    Technology

    Ensure that school and community access points and wired network devices are functional.

    Note: In Phase 4, this is strongly recommended if schools are instructed to close in-person.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Not applicable
  • Operations
    Technology

    Organize and centralize online resources that were created, published, or distributed by teachers and others during the closure period.

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Not applicable
  • Operations
    Technology

    Compile technology-facing lessons learned for inclusion in the district’s updated remote learning plan.

    Note: In Phase 4, this is strongly recommended before schools reopen.

    • Phases 1-3:
      Not applicable
    • Phase 4:
      Strongly recommended
    • Phase 5:
      Not applicable